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College Outreach Ambassador (COA) - Closes June 5, 2021 (Student Position)

Position Title: College Outreach Ambassador
Position Type: On-Campus/Telecommute: Work study not required but may be used
Desired start date: June 14, 2021
Duration: Summer through following academic year ending June 10, 2022
Approximate hours per week: 10-12 hours
Salary/Pay rate: $15.37 / hr
Competencies:
  • Oral written and digital communication
  • Leadership
  • Civic engagement & social responsibility
Job description: 
EAOP College Outreach Ambassadors (COAs) are resourceful staff members who directly outreach to and advise 9th-12th grade students, host workshops, and help plan and execute special events with the goal of preparing students for college. COA’s work in local San Diego high schools with students providing one on one/small group advising and hosting workshops on topics such as college admissions, financial aid, academic planning support, career exploration and test preparation. COAs will also work occasionally in the EAOP office on the UC San Diego campus, assisting in the planning and execution of college preparation conferences and field trips by reaching out to campus departments for collaboration, finding and scheduling presenters, creating promotional material, setting up for events, and other tasks as assigned. COAs are expected to work collaboratively with other COAs and full time staff members to execute program services. 
COVID-19 Statement:
EAOP is committed to ensuring the safety of our employees and the students that we serve. In line with public health guidelines and recommendations, and dependent on school and university policy, EAOP will conduct academic advising work remotely until safe and effective guidelines for on site work are developed. Remote advising will be conducted using EAOP issued computer, phone, and email. If in person activities become allowable, all COAs must provide their own transportation to and from all work related services.
Duties and Responsibilities:
  • Work with 9th-12th grade students in local San Diego high schools and help students prepare for college by providing but not limited to:
  • Individual/small group advising
  • Individual academic planning support
  • Group workshops
  • Assistance in college admissions process and requirements (including but not limited to: A-G requirements, college choice, career exploration, study strategies, goal setting, SAT/ACT registration, personal insight questions, financial aid, scholarships, student life on a college campus, and choosing a major)
  • Responsible for keeping accurate records of student attendance and contact information; meet weekly with Assistant Director to update data.
  • Attend and actively participate in trainings and staff meetings.
  • Conduct classroom presentations, arrange programs and events to outreach to students on school sites and inform them of EAOP programs and services. 
  • Assist with recruitment of students into the program.
  • Assist in the planning and execution of workshops related to college prep.
  • Assist with making logistical arrangements for programs including field trips, family/community programs, and other events and related activities. 
  • Meet regularly with EAOP Professional staff member(s) to discuss, plan, and report on activities, assignments, and high school student progress, and evaluation. 
  • Establish an EAOP presence on campus and develop and maintain working relationships with school staff and administrators by attending school staff meetings, tabling events and other school college prep special events. 
  • Assist initiatives with partner organizations as tutors, PIQ readers, and UC Scout course assistants
  • Assist in the planning and execution of EAOP special weekend events including Comienza con un Sueño, Adelante Latino and Adelante Mujer. 
  • Complete other tasks as assigned by EAOP staff. 
Location: This job usually requires driving to a school site in San Diego County to work with high school students. During COVID-19, in-person advising has been suspended and will be evaluated as more information becomes available. Staff meetings will be held remotely via zoom and on campus at the EAOP Office when it is safe to do so. The following is a list of school sites where cohort students are served by EAOP:
San Diego Unified School District: 
  • Morse High School
  • San Diego High School 
  • Madison High School
  • Crawford High School 
Sweetwater Union High School District:
  • Chula Vista High School
  • Castle Park High School
  • San Ysidro High School 
  • Southwest High School
Qualifications: 
  • Basic knowledge of the college admissions process, financial aid, standardized testing requirements, A - G subject requirements and campus life such as housing and social activities
  • Experience working with a diverse population including but not limited to, first generation, underserved students of color, high school and university administration, community members, etc.
  • Ability to work sensitively, tactfully, and patiently with multicultural populations in high school. 
  • Ability to serve independently, exercise good judgement, and maintain confidentiality.  
  • Strong presentation and oral skills. 
  • Ability to conduct presentations and workshops about college to students and parents.
  • Excellent verbal and written communication skills; proficient computer skills. 
  • Strong planning and organizational skills. 
  • Team-oriented towards program design, implementation and evaluation. 
  • Ability to maintain accurate records and complete paperwork in a timely manner.
Requirements: 
  • Must pay UC San Diego student services fees each quarter working (must have paid Sp’21 UCSD student services fees or be a new or readmit registered for Fa’21 to work summer).
  • Must sign UCSD CANRA form as California Mandated Reporter
  • Must attend an in-person on campus three day training from September 1st-3rd, 2021.
  • Students who can commit to the entire academic year will be prioritized in the hiring process.
  • This position may require driving to a school site. You must have a valid driver’s license and your own reliable transportation to get to your school site.   
  • Must be able to work a minimum of 10-12 hours/week.
  • May work occasionally on evenings and weekends for planning and implementation of program events.
  • Successfully pass a background screening and tuberculosis test. If you do not clear the district background check/TB test, your employment may be revoked. EAOP will pay for your background and TB test.
Notices:
  • Must pay UC San Diego student services fees each quarter working (must have paid Sp’21 UCSD student services fees or be a new or readmit registered for Fa’21 to work summer).
  • If you have relatives employed at UC San Diego, you must include the name, relationship and department where employed in your resume or cover letter. This information is used only for the purpose of complying with the University’s nepotism policy.
  • The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation.
PLEASE SUBMIT CLASS SCHEDULE AND RESUME VIA HANDSHAKE AND COMPLETE GOOGLE FORM

About UC San Diego

The University of California San Diego is a student-centered, research-focused, service-oriented public institution that provides opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact.

Office Assistant - Closes June 5, 2021 (Student Position)

APPLY NOW: Handshake Job Number: #4746793 EAOP Office Assistant/STDT 3

Position Title: Office Assistant
Position Type: On-Campus: Work study not required but may be used
Desired start date: June 14, 2021
Duration: Summer through following academic year ending June 10, 2022
Approximate hours per week: 12-15 hours/week
Salary/Pay rate: $14.50 / hr
Competencies:
  • Oral written and digital communication
  • Critical Thinking and Problem Solving
Job description:
EAOP’s Office Assistant is the administrative representative working directly under the San Diego Region Assistant Director and will be responsible for:
  • Analyzing and processing student files such as program applications, spreadsheets, surveys, sign in sheets, etc…
  • Input, maintain, and organize records including data and databases
  • Provide comprehensive weekly reports to EAOP Professional staff based on data collected
  • Collect and report undergraduate’s staff log sheets to EAOP Professional Staff
  • Create promotional material for events at the university or at the school sites
  • Assist with the planning and execution of special events including Comienza con un Sueño, Adelante Latino, Adelante Mujer
  • Assist with the planning and execution of program events at various school sites
  • Maintain EAOP’s office space and supply inventory
  • Maintain Gemba Board/other program visual aids
  • Provide oversight and monitoring of staff and program calendars  
  • Attend and actively participate in staff meetings
  • Collect minutes at staff meetings for use of EAOP Professional staff 
  • Research educational opportunities and maintain accurate resource lists
  • Managing EAOP phone line and program emails to answer/redirect questions and requests
  • Help maintain program social media accounts including Instagram, YouTube, Facebook, and other new platforms implemented
  • Other administrative tasks as assigned by professional staff
Location: This job may require driving. The Office Assistant will be based out of the EAOP office at UC San Diego. Listed below are the schools that EAOP currently partners with.
San Diego Unified School District:
  • Morse High School
  • San Diego High School
  • Madison High School
  • Crawford High School
Sweetwater Union High School District:
  • Chula Vista High School
  • Castle Park High School
  • San Ysidro High School
  • Southwest High School
Qualifications:
  • Strong passion for equity and educational access for first-generation, low-income, students of color
  • Knowledge and ability to use programs such as Canva, Microsoft Office, Google Suite
  • Ability to work sensitively, tactfully, and patiently with peers and professional staff
  • Ability to serve independently, exercise good judgement, and maintain confidentiality 
  • Excellent verbal and written communication skills; proficient computer skills.
  • Strong planning and organizational skills.
  • Team-oriented towards program design, implementation and evaluation.
Requirements:
  • Please note that this position is an academic year long commitment. Beginning of Summer Session I to week 10 of Spring Quarter. Evaluation will occur at the end of summer and an extension of employment for the remainder of the academic year.
  • Must be able to work a minimum of 12 hours/week, Monday-Friday.  
  • Must maintain a consistent schedule throughout the academic quarter and update supervisor of any schedule changes with adequate notice.
  • Work occasionally on evenings and weekends for planning and implementation of program events.
  • Must be available for biweekly staff meetings. If meeting date falls on a holiday, meetings will be rescheduled for the following week.
Notices:
  • Must pay UC San Diego student services fees each quarter working (must have paid Sp’21 UCSD student services fees or be a new or readmit registered for Fa’21 to work summer).
  • If you have relatives employed at UCSD, you must include the name, relationship and department where employed in your resume and/or cover letter. This information is used only for the purpose of complying with the university’s nepotism policy.
  • The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation.

About UC San Diego

The University of California San Diego is a student-centered, research-focused, service-oriented public institution that provides opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact.